01 · The challenge
Three ERP systems, eight weeks and little time to learn
The distributor operates a complex business across several industries, including mining and machinery. Running three different ERP systems gave it a fragmented view of the business. It needed AP and AR data from all three in a single SAP S/4HANA environment, with financial workflows aligned to audit standards, and it had a two-month window to go live. TSP started with limited knowledge of the system. AP and AR processes had been implemented incorrectly and needed immediate remediation, gaps in the initial SAP S/4HANA design had to be found and corrected, and data migration, cutover and go-live readiness all had to run in parallel, with extended hours.
02 · The approach
An eight-week sprint that built on what was there
TSP delivered the work in a focused eight-week sprint, building on the existing design and acting on critical items from the first day.
How the eight weeks were spent
Design refinement
Fixed the AP and AR processes and resolved configuration gaps so the finance team had a simple experience.
Interfaces
Managed the critical interfaces between SAP S/4HANA and CERM, the secondary ERP, so migrated data stayed accurate.
Data migration
Planned and executed the migration and data loads.
Transports
Coordinated and controlled transport movements.
Cutover and support
Led cutover planning and execution, then stayed on site for hypercare after go-live.
03 · The results
One view of invoices, credits and balances
- AP and AR teams from three ERP systems now work on one platform
- Management has a 360-degree view of supplier and customer invoices, credit notes, payments and balances
- Trial balances matched after migration, and electronic bank statements processed from day one
- Checks and validations added to close control gaps identified in audit
- Live on time, with minimal disruption to operations, followed by stabilization and hypercare
